General Ledger Table Record Data Entry Guidelines

The following table summarizes the data entry and edit requirements for each field on the GL Table Record Information Entry/Update screen.

Field Name	Required?	Size/Format	Edits Performed (or Recommendations)
Campus	Required - on the entry form. Read-only on the update form.	Select value from drop-down list	A value must be supplied.
Loan Name	Required- on the entry form. Read-only on the update form.	10 characters; alphanumeric	A value must be supplied.
Loan Sub Name	Optional - on the entry form. Read-only on the update form.	2 characters; alphanumeric	None.
Ledger Account Number	Required	Select value from drop-down list	A value must be supplied.
Description	Required	40 characters; alphanumeric	A value must be supplied.
Object Code	Required	5 or 9 numeric characters	A value must be supplied.
Campus Account Number	Required	20 characters; alphanumeric	A value must be supplied.
Archive Flag	Required - on the entry form, and the update form if the record has been deleted. Read-only on the update form if the record has not been deleted.	Select value from drop-down list	None.