To revise or update the tracking information (Invoices Printed On and Mailed On dates) that is associated with a Invoice Cycle job, select the desired job by clicking on the magnifying glass icon located on the left side of the appropriate Invoice Cycle Jobs List line. When this icon is clicked, a new window is opened (see example below) that contains the following:
A data entry and update form to be used for revising the Invoice Cycle job tracking information
A function Bar that contains Save, Delete and Reset icons. The Delete icon is disabled.
The user then revises the Invoice job tracking information by updating the appropriate fields.
Click on this link: Data Entry and Edit Guidelines to review information pertaining to what values may be entered into the various fields on the Billing Cycle Job Information entry form, and how they are used.
Click on the Reset icon to restore the data entry form to its initial (blank) state. Any fields which were modified or updated by the user will be restored to their initial value, that is the value that was displayed when the update form was first opened.
To save the Billing Cycle Job information, click on the Save icon. Clicking the Save icon will trigger an edit process that validates the user-entered data. If there are any errors, they will be displayed in a pop-up dialog box as shown in this example:
Click on the OK button to acknowledge the errors and return to the entry form. Modify the field(s) in error and again click the Save button.
If there are not any edit errors, the updated Billing Cycle Job information will be written to the database, and the pop-up update window will be closed. If the Tracking Information values were revised, the Billing Cycle Jobs List will be updated to reflect the updated job information.
To exit this process without saving the Billing Cycle Job revisions, simply click on the Billing Cycle Jobs List browser window at any time to close the pop-up update window.