Normally the NSLDS records are prepared, updated and extracted by the batch processes that are used to create the data file submitted to NSLDS. However, it may be necessary or desirable to manually edit NSLDS records prior to or subsequent to submission of the file to NSLDS.
To revise or update NSLDS information for a given borrower, select the desired record by clicking on the magnifying glass icon located on the left side of the appropriate NSLDS Record List line. When this icon is clicked, a new window is opened (see example below) that contains the following:
An update form that is populated with the current information for the selected NSLDS record
A function Bar that contains Save, Delete and Reset icons.
The user updates the personal reference information by entering or revising data in the appropriate fields. Practically all fields are required entry; the fields where a blank value is permitted are indicated in the NSLDS Data Entry and Edit Guidelines. Click on this link: Data Entry and Edit Guidelines to review information pertaining to what values may be entered into the various fields on the NSLDS Information update form.
NOTE: Many of the fields displayed on the NSLDS Information screen require a value that is based on the underlying loan or borrower information. Examples of these fields include Loan Balance, Loan Status and Deferment Type. Care should be taken when updating the selected NSLDS record's information so as to not misrepresent the actual borrower loan data.
Click on the Reset icon to restore the update form to its initial state. Any fields which were modified or updated by the user will be restored to their initial value, that is the value that was displayed when the update form was first opened.
To save the NSLDS record information, click on the Save icon. Clicking the Save icon will trigger an edit process that validates the user-entered data. If there are any errors, they will be displayed in a pop-up dialog box as shown in this example:
Click on the OK button to acknowledge the errors and return to the entry form. Modify the field(s) in error and again click the Save button.
If there are not any edit errors, the updated NSLDS information will be written to the database, and the pop-up update window will be closed. The NSLDS Record List will be updated (if appropriate) to reflect the revised NSLDS information.
To exit this process without saving the NSLDS record revisions, simply click on the NSLDS Record List browser window at any time to close the pop-up NSLDS Information update window.