Edit Exit Records Manually
This screen is displayed when the user selects the No option on the Automatic Processing selection line at the top of the Apply Exit Records screen, selects the desired file by clicking in the checkbox located to the left of the file name and clicks the Save icon located in the Function Bar. This function allows the user to manually review, edit and apply Exit Records. Note: If there are a large number of records, it is recommended that the user first review the records by clicking on the magnifying glass icon in the Apply Exit Records screen.
The screen displays one page pertaining to a specific Exit Record that is retrieved from the file and displayed to the user via a new window. The user can edit the record contents by clicking on the appropriate data field and revising the field value. The user can also indicate that a data record should be skipped by clicking on the checkbox located in the upper left corner of the record form. Skipping may prove useful when the user is unable to resolve CRC edit errors, but wishes to continue with the review/edit/apply process. Note: Skipping a record results in the record being retained in the file, unapplied. The number of records skipped will appear on the Apply Exit Records screen.
See Data Entry below to review information pertaining to what values may be entered into the various fields on the Exit Records review/update form. After the review and edit, click on the Save icon. See Apply section for more details.
*Required Field
|
Field Name |
Purpose/Usage |
|
Customer Information |
Note: These fields can not be changed, except Date of Birth. |
|
Parent Information |
These fields can be changed or new information can be added. |
|
Loan/Receivable Information |
The default information is from Note Maintenance, but the user can override the information. |
|
Exit Interview Information |
The default information is from the CDV order/dates default to current. |
|
Repayment Information |
Note: Only the Separation date can be changed. The Separation date is set on the Batch file for all in the batch. |
|
Benefit Information |
Note: These fields are display only. |
|
Copies |
The default information is from the Administration – System Configuration – Exit Parameters. |
To apply the displayed record(s), click on the Save icon. Clicking the Save icon will trigger an initial edit process that validates the displayed record data. If there are any errors, they will be displayed in a pop-up dialog box.
Click on the OK button to acknowledge the errors and return to the review/edit form. The user can either modify the field(s) in error, or indicate that the erroneous record should be skipped (see the Review and Edit section pertaining to skipping records). Once the desired action has been accomplished, again click the Save button.
If the record contents pass the initial edit, a second set of edits is performed as part of the application process. These edits verify the record contents against data currently held in the database. If there are any errors, they will be displayed in a window similar to the original Review/Edit window. The error Message is displayed in red to the right of the Check to skip box as shown in the following example.
Correct the error(s), and then click the Save icon.
If there are not any edit errors, the Customer/Loan/Receivable records will be applied to the database. The review/edit screen will be refreshed with the next 4 record sets in the Import file (if any).
The Review/Edit/Apply process will continue in the manner described above until all records in the Import file have been processed. When this occurs, the following message is displayed in a pop-up window.
Click on the indicated link to close the message window and return to the Apply Exit Records screen. This screen is refreshed to reflect that the file was completely processed (the file name is removed).
The user can also terminate the review/edit/apply process before all records in the Import file have been processed. This is accomplished by performing either of the following actions:
· Clicking on the "X" in the upper right-hand corner of the review/edit/apply browser window
· Click on the Apply Exit Records screen.
Performing either action will close the review/edit/apply screen. Any unprocessed records, or records processed with errors, will remain in the Import file and the file will remain in the Apply Exit Records screen. The file's Unprocessed Records count will be updated as needed to reflect any records that were successfully processed prior to termination.
