To add a new Letter Type record, click the Add icon located in the Function Bar. When this icon is clicked, a new window is opened (see example below) that contains the following:
A data entry form to be used for entering the new Letter Type information
A function Bar that contains Save, Delete and Reset icons. The Delete icon is disabled.
The user then enters the Letter information into the appropriate fields. The following fields (marked with an asterisk on the data entry screen) are required entry:
Form Letter ID (*Form Letter ID on the screen)
Description (*Description on the screen)
Letter Body (*Letter Body on the screen)
Click on this link: Data Entry and Edit Guidelines to review information pertaining to what values may be entered into the various fields of the Letter Information entry form.
Click on this link: Letter Type Information for a description of the purpose of the various fields found on the Letter Information entry form.
Click on the Reset icon to restore the data entry form to its initial (blank) state. Any data that was entered in the form will be erased from the display.
To save the Letter Type record, click on the Save icon. Clicking the Save icon will trigger an edit process that validates the user-entered data. If there are any errors, they will be displayed in a pop-up dialog box as shown in this example:
Click on the OK button to acknowledge the errors and return to the entry form. Modify the field(s) in error and again click the Save button.
If there are not any edit errors, the new Letter information will be written to the database.
To exit this process without saving the Letter Type information, simply click on the Letter List browser window at any time to close the pop-up Letter Information data entry window.