Accounting Transaction Details

Add Edit Delete

Loan/Receivable Ledger Entries List screen

Accounting Transaction Details Screen Samples

Administration Functions Overview

Description

This screen is displayed when clicking on the Add icon or the magnifying glass icon in the Loan/Receivable Ledger Entries List screen. This function enables the user to Add, Edit, or Delete a Loan/Receivable Ledger. To Add or Edit a Loan/Receivable Ledger, follow the Data Entry below. To Delete, follow the Save, Delete Reset, Cancel Guidelines.

PLEASE NOTE: Extreme care should be taken when using this function. Because this function directly edits data within the CRC database, its use may have unintended or unanticipated results. It is strongly suggested that access to the Administration functions be restricted to reduce the chance of system problems. Adding  entries and Editing un-posted entries will be reported to the Institution’s finance system through the CRC Accounting Feed Extract yet will not have any affect on the CRC original transaction on the Loan/Receivable and will not create an Loan/Receivable history record.

Data Entry

*Required Fields

Field Name	Purpose/Usage
*Ledger Account	Select ledger number from drop-down list of ledgers from Coded Data Values.
*Transaction Type	Valid values are: "PYMT", "Loan", "RFND", and "CXnn" where 'nn' is the remainder of the Cancellation Type code (ex.: CXDI).
*Transaction Sub Type	Valid values are based on the supplied Transaction Type value, as shown in the following table:    Transaction Type Transaction Sub Type PYMT CASH, CLOS, CHCK, CARD, LBOX, ADJ, REV, ACH Loan EVEC, NLNC, NLEC, NVEC, VOID RFND ISSD, REV CXnn Cancellation Percent
*Transaction Effective Date	Format must be “mm/dd/yyyy”.
*Transaction Amount	Format must be ‘nnnnnnnn.nn’ . Can be negative.
*Debit/Credit Flag	Value is from drop-down list.
GL Posted Date	Read Only
Comment	None
Archive Flag	Read-only on the update form if the record has not been deleted.
Entered On	None.

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Save, Delete Reset, Cancel Guidelines

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Save Error

Clicking the Save icon will trigger an edit process that validates the user-entered data. If there are any errors, they will be displayed in a pop-up dialog box as shown in this example:

Click on the OK button to acknowledge the errors and return to the entry form. Modify the field(s) in error and again click the Save button. If there are not any edit errors, the updated Account Ledger information will be written to the database, and the pop-up update window will be closed.

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Accounting Transaction Details Add Screen Sample

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Accounting Transaction Details Edit, Delete Screen Sample

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